Marshall responsibilities

Responsibilities of Marshalls

The responsibilities of the Event Marshall (EM) are set out below.  These requirements may change from time-to-time.

Members who breach their requirements may lose their Pax Romana membership.

Prior to the commencement of activities for the day

The EM has a responsibility to make sure that, prior to the commencement of activities for the day, they:

  1. Ask all members to confirm that they are current financial members of the QLHF,
  2. Control known risks as set out on the current Group Risk Assessment (GRA),
  3. Check all equipment to be used for the event prior to use on the day it is to be used,
  4. Conduct a safety meeting at the beginning of each days’ activities where they identify and discuss with members any hazards unique to the day, decide on controls, and record details on the current version of the event sign-on sheet, and
  5. Ensure that all event participants attend the safety meeting and sign the event sign-on sheet prior to participating in activities.

During the event

The EM has a responsibility to make sure that, during the days’ activities, they:

  1. Ensure that members who arrive late are briefed on safety issues for the day, and read and sign the event sign-on sheet,
  2. Report any incidents or injuries (as set out below), and
  3. Ensure that any participants who are going to engage in combat are authorised to fight in that gladiator style, before they engage in the activity.

Note: The current GRA and event sign-on sheet are located on the documents page of this website.  If you are to be EM, you should make sure you come prepared with a pen and a printed copy of the event sign-on sheet.

Reporting serious injury, death or dangerous incidents

If there is a serious injury, death or dangerous incident at an event, then the EM must:

  1. Organise first aid and call emergency services (000) etc.
  2. Immediately report the incident to the President of Pax Romana by phoning 0400 087 172 (see note 1 below).
  3. Submit a written incident report to the President of Pax Romana within 24 hours (see note 2 below).

Reporting other injuries or incidents

In the event of other injuries or incidents, then the EM must:

  1. Organise first aid and call emergency services (000) etc.
  2. Report the incident – within 24 hours –  to the President of Pax Romana by phoning 0400 087 172 (see note 1 below).
  3. Submit a written incident report to the President of Pax Romana within 24 hours (see note 2 below).

If you fail to promptly report an incident, you may be breaking the law.  

Note 1:  If the President of Pax Romana cannot be raised by phone, then the EM should contact the Secretary of Pax Romana, or the QLHF President, or the QLHF Safety Marshall.

Note 2: The EM may be required to submit their written incident report sooner if directed by the Pax Romana President, WHSQ, and/or the QLHF President / QLHF Safety Marshall.

Appointment of Event Marshall (EM), Lanista and Centurion

An Event Marshall (EM) is appointed for safety purposes for each Pax Romana event.

If the President is present at an event, then the President of Pax Romana assumes the role of EM (unless the President has appointed another member).

If the President is not present at an event, then they will appoint a senior member of the group (who is suitably experienced in the activity being undertaken) as EM.

For the purpose of gladiatorial activities, the Lanista (head gladiator) is appointed annually by the President, and assumes the role of Event Marshall in relation to gladiatorial activities.

For the purpose of legionary activities, the Centurion (head legionary) is appointed annually by the President, and assumes the role of Event Marshall in relation to legionary and Celtic warrior activities.

Decisions of the Event Marshall

Safety decisions made by an EM at an event, are final.

For the sake of clarification, an EM can make decisions about safety issues for the duration of an event only.  The EM cannot make decisions about other issues such as whether a Pax Romana member can keep their membership after breaching their responsibilities, or whether a member can participate in future events etc.

If concerned about the conduct of the Event Marshall

If a Pax Romana member is concerned about the conduct of an EM, they can contact the President of Pax Romana to give feedback and/or make a compliant, as set out on our Feedback page.

 

Last updated: 1 May 2017